Select the portion of text you want to copy the formatting from. Microsoft Office has a built-in tool called the Format Painter that allows you to select one bit of text, copy just its formatting, and apply that format to another bit of text. To continue to format additional shapes as you click, double-click the Format Painter button on the Standard toolbar.Ĭlick the shape to which you want to copy the formatting.Have you ever wanted to format a part of your document to match another part, but can’t seem to get it just right? To format a single shape, click the Format Painter button on the Standard toolbar. Then, use either of the following methods: Select the shape that has the formatting that you want to copy. How to copy formatting from one shape to another To continue to format additional text as you click, double-click the Format Painter button on the Standard toolbar.Ĭlick the shape to which you want to copy the text attributes. To format text in a single shape, click the Format Painter button on the Standard toolbar. How to copy only text attributes from one shape to anotherĭouble-click the shape to select the text. 
Use the appropriate method for your situation. NOTE: Click the Format Painter button again when you are finished, or press ESC to turn off the Format Painter.
Then, click to select each item, or region select the items to which you want to apply the formatting. On the Standard toolbar, double-click the Format Painter button. To use the Format Painter to copy the formatting to multiple selections, follow these steps:Ĭlick to select the item that has the formatting that you want to copy. The Format Painter button copies the formatting from an item and applies it to a different item or group of items that you select. You must reselect the item that has the formatting, and click the Format Painter button each time you want to apply the formatting to a new item. When you want to apply the formatting of an item (object, shape, or text) to several other items in Microsoft Office Visio, you cannot apply (paste) the formatting to more than one item at a time. For a Microsoft Visio 2000 version of this article, see 287675.
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